Business travel in 2025 isn’t just about flights and hotel reservations—it’s about automation, efficiency, and keeping everything in one place. Whether you’re a solo entrepreneur or managing a sales team across five time zones, having the right apps makes a huge difference in how smoothly your travel runs—and how quickly you can submit expenses once you’re back.
From corporate rideshare tools like Lyft Business to all-in-one platforms like TripActions, this guide breaks down the best business travel apps for 2025. These apps help you book, track, manage, and expense your trips more efficiently—so you can focus on your work, not logistics.
1. TripActions (now Navan): Best All-in-One Travel Management Platform
TripActions, recently rebranded as Navan, remains one of the most powerful apps for business travelers and corporate travel managers in 2025.
Key Features:
- Book flights, hotels, cars, and rail in one place
- Built-in expense reporting and approval workflows
- Corporate rates with global inventory
- Real-time travel tracking and traveler safety alerts
- Virtual travel cards for employees
TripActions is ideal for mid-to-large companies looking to consolidate their entire travel and expense flow. It works well for both administrators and traveling employees, with a clean mobile interface and deep integration with tools like Slack and Google Workspace.
Best for: Companies with 10+ employees who travel frequently.
2. Lyft Business: Best for Corporate Ground Transportation
If you or your team uses rideshare while traveling, Lyft Business is one of the most seamless ways to handle trips without out-of-pocket spend or messy receipts.
Key Features:
- Centralized billing to the company account
- Automatic expensing to platforms like Concur, Expensify, and Navan
- Priority pickup options at airports and hotels
- Business ride profiles with receipt tagging
In 2025, Lyft Business has also expanded into airport shuttle integrations, event travel coordination, and even team commuting options for hybrid offices.
Best for: Teams that regularly use rideshare, especially at airports and in major metro areas.
3. SAP Concur: Best Enterprise-Grade Expense Tracking
SAP Concur has long been the gold standard for enterprise travel and expense management—and it still holds strong in 2025.
Key Features:
- Smart receipt scanning and AI categorization
- Direct integration with corporate card feeds
- Global tax compliance and VAT recovery tools
- Multi-currency support and international per diem automation
Concur isn’t as “lightweight” as newer tools, but its scale and compliance capabilities make it essential for regulated industries and large multinationals.
Best for: Enterprise teams with complex expense policies and international travel needs.
4. Brex: Best for Business Travel Credit + Expense Control
Brex is best known for its corporate cards, but its travel management and spend tracking tools have improved dramatically in 2025.
Key Features:
- Integrated travel booking (powered by Spotnana)
- 4x points on travel when booked through Brex
- Custom approval flows and budget limits
- Real-time receipt matching and Slack-based approvals
For startups and tech-forward businesses, Brex combines corporate travel and financial controls in one ecosystem. Its card + app integration makes reconciliation easy for finance teams.
Best for: Startup teams and fast-scaling remote organizations.
5. TravelPerk: Best for Flexible Business Travel Booking
TravelPerk focuses on ease of booking and flexibility, making it a go-to for teams that want to reduce friction without losing visibility.
Key Features:
- One-click booking for flights, hotels, trains, and cars
- “FlexiPerk” add-on for refundable bookings
- Centralized billing and reporting dashboard
- Carbon offsetting and sustainability tracking
TravelPerk is especially popular in Europe, but its global inventory has expanded, and it now serves many US-based businesses with hybrid or global teams.
Best for: SMBs that want travel flexibility without enterprise pricing.
6. TripIt Pro: Best Personal Itinerary Assistant
TripIt Pro isn’t a booking platform—it’s your travel itinerary dashboard, automatically compiling details from emails and confirmation receipts.
Key Features:
- Smart itinerary building from Gmail or Outlook
- Real-time flight alerts and gate change notifications
- Points tracking and alternate flight suggestions
- Calendar syncing and travel map visualization
Many business travelers use TripIt Pro alongside corporate travel apps to stay personally organized—especially when trips are self-booked or mixed with personal travel.
Best for: Solo business travelers or consultants who value itinerary control.
7. Expensify: Best for Freelancers and Small Teams
Expensify remains a favorite among freelancers and smaller companies thanks to its simplicity and low cost.
Key Features:
- Receipt scanning and auto-categorization
- Mileage tracking via GPS
- Smart policy matching for compliance
- ACH reimbursement for team members
Expensify works well with QuickBooks and Xero, making it great for teams who need clean books without a full-blown T&E platform.
Best for: Freelancers, agencies, and small teams who value ease of use.
8. Rocketrip: Best for Travel Incentivization
Rocketrip adds a unique spin: it rewards employees for choosing cheaper travel options.
Key Features:
- Budget prediction based on typical cost
- Employees keep a portion of what they save
- Works with existing travel tools like Concur and TripActions
- Custom reporting and reward tracking
This tool isn’t for travel booking—it’s for optimizing behavior. Over time, companies save significantly when employees make more cost-conscious decisions voluntarily.
Best for: Companies that want to control travel costs without strict rules.
9. Hotel Engine: Best for Discounted Hotel Booking at Scale
Hotel Engine offers discounted corporate rates at over 700,000 hotels globally and is geared specifically toward business travelers.
Key Features:
- Up to 60% off standard hotel rates
- Monthly billing and centralized invoicing
- Team management and booking controls
- Rewards program for companies and individual travelers
Unlike traditional OTAs, Hotel Engine is B2B only, so your business can manage bookings more efficiently and access rates not available on consumer platforms.
Best for: Logistics companies, consultants, or teams needing frequent hotel stays.
10. TravelBank: Best All-in-One for Small Businesses
TravelBank combines travel booking, expense management, and budgeting under one roof and is perfect for startups and growing teams.
Key Features:
- Smart travel policy enforcement
- Expense submission and approval tracking
- Travel reimbursements and per diem automation
- Integration with accounting tools and corporate cards
In 2025, TravelBank has continued improving its AI-driven recommendations for flights and hotels, making it easy for travelers to stay compliant and book affordably.
Best for: Small-to-mid-sized companies looking for an affordable all-in-one travel platform.
Final Thoughts: Choosing the Right Travel App Stack
There’s no one-size-fits-all travel app. Your ideal stack will depend on:
- Team size
- Travel volume
- Booking autonomy
- Expense and reporting needs
For example:
- Use TripActions or TravelPerk if you need robust travel booking with integrated approvals.
- Add Lyft Business for smoother ground transportation and expense matching.
- Use Expensify or Concur depending on the size and complexity of your expense policies.
- Add TripIt Pro or Rocketrip if you want smart features without touching your booking stack.
The best business travel apps in 2025 aren’t just about booking—they’re about reducing friction, improving compliance, and making travel work better for everyone involved.